Create Versions Assistant in the Page Store
If you are working with a versioning job, you can start the Create Versions assistant in the Page Store. This assistant helps you set up your versioning job based on the documents available in the Page Store.
NOTE: The Create Versions assistant can also be opened in the Versions tab of the Versioning Task Processor in the production plan.
Context-click a file, page, PDF layer or folder in the Page Store and choose Create Versions to open the Create Versions assistant.Create versions
In this drop-down list you can choose how you want to create your versions.
•From files (n files): a version is created for each file in the Page Store.
•From pages (n pages): a version is created for each page in the Page Store; each version is named Version 1, Version 2, to Version n.
•From PDF layers (n layers): a version is created for each layer in the document
•From sub-folders (n folders): a version is created for each folder in the Page Store
•Manually: choose this option if you want to set up your versions from scratch; enter the number of versions you want in the ‘Number of versions’ box.
NOTE: Depending on what you selected in the Job Store (a file, page, PDF layer or folder) one of the first four options is selected automatically. The options displayed in the drop-down list depend on the structure of the Page Store.
Name convention
In this field you can control the creation of the versions in two ways (all modes except manual):
•select items that match the name convention and move those that don’t match from the Versions column to the Ignored Items column
•extract part of the item name for use as the version name
This matching system uses file name templates with wildcard characters and the following 2 variables:
•<VERSION>: extracts the version base name from the item name
e.g. a name convention Brochure_<VERSION> will create a Version Name French from a file name Brochure_French
e.g. a name convention Brochure_<VERSION> will create a Version Name French from a file name Brochure_French
•<VERSIONINDEX>: extracts the version number from the item name
If these variables are not used, the version name is the item name (or part of it) with an assigned version number.
Versions and Ignored Items
The Versions pane lists all the versions created by the assistant in accordance with the option chosen in the ‘Create versions’ drop-down list and the filtering applied with the name convention. If no filtering is applied, a version is made for every file, page, PDF layer or sub-folder, and the versions will be organized in the Run List according to this list.
You can rearrange the versions in the list using the buttons on the left and you can choose to ignore versions in the list by moving them to the Ignore items list on the right. Items can be moved back to the versions list and the versions are re-numbered. You can use the Reset button to re-apply the naming convention.
Set up Run List Layers
These are some extra options for correctly setting up run list layers. Select this option to create a run list layer based only on the version.
•Include a column for common content: a run list layer called Common for the full page range is created
•Limit version-specific content to a range of pages: select this check box if you want to specify a run list range for the version-specific run list layer. You can select default page ranges from the drop-down list.
Jump to versioning task processor when done
Select this check box if you want to continue setting up the Versioning task processor when you have finished using the assistant.
doc. version 13.1.1